This year the Society's elections for Council and the Advisory Board will also be combined with a vote by the members to accept or reject changes to the Society's Rules and By-Laws. The latter reflects the outcome of the governance review and will bring in, subject to approval by the membership, a number of changes and some tidying up of the current Rules and By-Laws to reflect the way the Society currently operates.
In addition to circulation with the RPS Journal new documents will be added here as the process progresses, so keep checking back.
The timetable is as below:
1 April. Call for nominations for the Society’s Officers, Council and Advisory Board published with the April RPS Journal and on the website.
15 May. 0900. Receipt of nominations. Validly nominated individuals will then be asked for their acceptance, completion of a short questionnaire and a 250 word statement.
1 July. Publication of candidates’ statements and ballot paper with the July RPS Journal with statements also on the website. Details of the proposition to change the Rules and By-Laws will also be included along with a proxy vote form.
25 September. 1700. Deadline for the receipt of Election ballot papers.
28 September. 1100. Deadline for the receipt proposition proxy forms
30 September. 1015. Annual General Meeting, announcement of election results and vote to deal with the changes to the Society’s Rules and By-Laws.
Members interested in standing as a trustee or for the Advisory Board need to be validly nominated by ten members of the Society. A copy of the nomination form can be download here.
The following short role descriptions summarise what the role involves and what the Society expects from those who are elected. Trustees are elected for two years from September 2017 to September 2019.
President. The head of the Society who chairs Council meetings and attends Society and some public events on behalf of The Society. Only current trustees can stand for this role.
Vice President. Deputises for the President and has a number of specific roles. Only current trustees can stand for this role.
Treasurer. Ensures that the Society's finances are properly managed. Reports to Council on financial matters and works closely with the Society's Finance Manager. Applicants for this role would be expected to have a recognised accountancy qualification. There is additional information about this role here.
Trustees. Legally the Royal Photographic Society is a registered charity, but it is also a membership organisation. Charity trustees have specific legal responsibilities and duties which the Charity Commission defines as:
- Ensuring the charity is carrying out its purposes for the public benefit
- Ensuring that the charity complies with its governing document and the law
- Acting in the charity’s best interests
- Managing the charity’s resources responsibly
- Acting with reasonable care and skill
- Ensuring your charity is accountable
Specifically, the trustees have a responsibility for setting the long term aims of the Society, it's governance and ensuring the Society is compliant with law and managing risk to it. You can read more about the role of a trustee in the Charity Commission's publication The Essential Trustee. The RPS is keen to encourage trustees with specific skills in areas including marketing, fundraising, building projects and the law. The Society's staff, through the Chief Executive, work on implementing the strategic objectives and report regularly to the trustees, who all form the Society's Council.
The Advisory Board consists of representatives from the Society's Special Interest Groups and Regions and six representatives directly-elected from the membership, plus a representative from the PAGB. The Board exists to advise Council and to act as a forum for the SIGs and Regions to engage. The Groups and Regions representatives also meet separately.
The Society's recent governance review has proposed changing the structure of the Advisory Board and this will be done through changing the Society's Rules and By-Laws to facilitate this, subject to approval by the membership.