RPS Documents

This section includes downloadable Royal Photographic Society Procedural Documents, Annual Reports and Charter Rules By Laws

The Society's coat of armsThe way The Society operates is specified in a number of formal documents, not least the Royal Charter granted to it in 2004. These can be seen in the relevant sub-menu, right

In addition, The Society has since 1854 published an Annual Report which summarises its activities and the state of its finances. 

Other areas of the website describe the relationship and composition of The Society's Trustees, staff, committees, and volunteers. 

For more information about any aspect of how The Society is run please email: director@rps.org 

 

Our Charter, Rules & By-Laws 

The Charter - The Society operates under a Royal Charter granted to it by Her Majesty the Queen on the advice of the Privy Council on 12 July 2004. The Charter states the objectives of the Society and the way it is run.

The By-Laws - The By-Laws set out the general way The Society is governed.

The Rules - The Rules are made under Section 16 of the Charter of The Royal Photographic Society. They form part of the management procedures and determine the day-to-day way The Society is run. The Charter and By-Laws of The Society prevail if there is conflict in meaning or instruction.


Annual Reports

The Society is required to submit its Annual Report and Accounts to the United Kingdom's Charity Commission. The Commission's website provides some graphical analysis of The Society's accounts which may be useful. The Society's charity number is 1107831 and the Charity Commission's website can be found by clicking the link here. Recent Society Annual Reports and Accounts can be found below:

2013 2012 2011 2010 2009 2008


Procedural Documents

The Society's Procedural documents are split into three types: Distinctions (DP), Financial (FP) and Management (MP) and Forms (MF). Each document is available below. All the Procedural documents were reviewed and agreed by Council in August 2013. The next major review will take place in summer 2015, although minor changes are made on an on-going basis which is reflected in the issue number on each document.

FP001 Finance Delegation and Control - General Procedures - Issue 2
FP002 Finance Delegation and Control - Investments - Issue 3
FP003 Finance Delegation and Control - Regions and Groups - Issue 2
FP004 Finance Delegation and Control - Special Events - Issue 2

MF001 Document Index - Issue 12
MF002 Proxy Form for Annual General Meeting - Issue 1
MF003 Expenses Claim Form - Issue 6
MF005 Staff Organisation Chart - Issue 2
MF007 Code of Practice for Electronic Communications - Issue 2
MF012 Website Conditions of Use - Issue 2
MF016 Accident Report Form - Issue 3

MP001 Management Manual - Issue 5
MP002 Advisory Board Regulations - Issue 2
MP003 Regulations and Guidelines for Regions - Issue 5
MP004 Regulations and Guidelines for Groups - Issue 6
MP005 Regulations and Guidelines for Overseas Chapters - Issue 2
MP006 Document Control - Issue 3
MP007 Complaints Procedure - Issue 3
MP008 Volunteer Policy - Issue 3
MP009 RPS Brand Identity - Part 1
MP010 Risk Management Guide - Issue 2
MP011 Code of Conduct for Members - Issue 3
MP012 Code of Conduct for Members of Council - Issue 3
MP013 Model Group Constitution - Issue 1
MP014 Awards Rules and Guidelines - Issue 2
MP015 Election Procedures - Issue 4
MP016 Public Relation Policy - Issue 1

DP001 Fellowship Board Procedure - Issue 6
DP002 Guidelines for Distinctions Panels - Issue 4
DP003 Guidelines for Distinctions Advisory Days - Issue 3