Annual General Meeting   

RPS Audio Visual Group AGM

 

Notice is hereby given that the 32^nd Annual General Meeting of the RPS Audio Visual Group will take place during the 17^th National AV Championships at Sutton Bonington

 on Saturday 17^th September 2011,
 commencing at 6.00pm.

 

AGENDA

 

 1.   Apologies for absence.

  

2.   Minutes of the 31^st AGM 

as printed in AV News issue 182 
and also available as a download 
from the Download page on the AV Group web site.

3.  Matters Arising.

 

4.   Officers Reports.

1. Chairman
2. Treasurer

 

5.  Election of Officers and Committee Members.

1. Chairman
2. Vice Chairman.
3. Hon Secretary.
4. Hon Treasurer.
5. Not more than four Ordinary Members.
6. Advisory Board Representative

 

6.    Any Other Business



All members of  the RPS AV Group welcome to attend.

 

_______________________________________________________

The Royal Photographic Society Audio Visual Group

Minutes of the 31^st Annual General Meeting

held at Cirencester on 19^th September 2010
at 16.40 following the International AV Festival.

 

Present: -
The President of the RPS Rosemary Wilman, 4 committee members Keith Scott (Chairman), Keith Brown (Treasurer), Brian Jeffs (Secretary) and Tony Collinson.
20 other members of the AV Group, Eddie Spence, Mike Hammersley, Prue Barker, Suzanne Walker, Howard Bagshaw, Maureen Albright, Robert Albright, Chris Bate, Edgar Gibbs, Keith Leedham, Paul Searle, Kate Brown, Les Ayres, Malcolm Gee, Ron Davies, Peter Coles, Malcolm Imhoff, Ian Bateman, Richard Brown and Dick Williams.

 

Before the meeting commenced the Chairman Keith Scott showed the engraved glass that is to be presented to Glyn and Joan Horne for their dedication as past Editors of AV News.  This item was proposed and agreed at the last AGM.

 

1. Apologies for absence were received from Joan & Glyn Horne, Tony & Jenny Byram.

 

1. Minutes of the 30^th AGM as printed in AV News issue 178 were passed as a true record.  Proposed by Maureen Albright and seconded by Tony Collinson.  All present agreed.

 

1. Matters Arising.  Officers Reports item 4b.  Maureen Albright raised a question regarding VAT on admission charges for area meeting.  The Treasurer has been advised by Stuart Blake, that fund raising events i.e. area meetings are exempt from VAT subject to a max of 15 per year.

 

1. Officers Reports.
   1. The Chairman, Keith Scott read out his report (see copy in AV News).
      It was proposed by Eddie Spence and seconded by Mike Hammersley that the Chairman’s Report be accepted.  This was accepted unanimously.
   2. The Treasurer, Keith Brown presented the Income and Expenditure Account and Balance Sheet for the year ending 31^st December 2009 (see copy in AV News).  Keith had prepared a very detailed report explaining the build-up of the finances, and was thanked by the Chairman for his diligent work.
      It was proposed by Suzanne Walker and seconded by Richard Brown that the accounts be accepted.  This was agreed unanimously.
   3. Subscriptions, the Treasurer presented a cash flow forecast for the coming 2 years to support an increase in the AV Group subscriptions from £14 to £15.
      A general discussion then proceeded including: -
      (i) Why increase subs. when we have such large reserves – to fund a Major International Tour in the UK 2012.
      (ii) Can funds be held in Bonds to get more interest – No, all money is held in a big RPS pot along with other groups and area money thus getting max possible interest.
      (iii) Is money allocated for publicity at ‘Think Photography’ and other events – Yes
      (iv) What about the NAVC and International AV funds – They are all separate bank accounts along with the AV Groups account, the three are not connected in any way and moneys cannot be transferred between them.
      It was proposed by Keith Brown and seconded by Maureen Albright that the AV Group Subscriptions be increased to £15.  The vote was unanimous, with none against.
      Keith Brown then advised that the non-members annual subscription for AV News will also have to increase mainly due to increased postage costs, UK £20 to £22, EEC £22 to £25, rest of world £24 to £27.
2. Election of Officers.  The following nominations were received: - 
   1. Chairman                               Keith Scott 
   2. Vice Chairman                      Howard Bagshaw 
   3. Secretary                                Brian Jeffs 
   4. Treasurer                               Keith Brown 
   5. Up to 4 ordinary members  
      Tony Collinson and Paul Searle 
   6. Advisory Board Representative
                                                      Edgar Gibbs 

It was proposed that the nominees be elected en-block.  All elected unanimously.

The Chairman formally welcomed Howard Bagshaw and Paul Searl onto the committee.

 

1. Any Other Business
   1. Ron Davies asked - why is there pre-selection at the Internationals? Why cut out overseas entries?
      The members of the International AV Festival committee gave the reasons why this is the second consecutive festive that has operated pre-selection – to reduce the running time and make it a more social event, no rushing of to view sequences after dinner, to increase the overall standard of entries by removing the poorer sequences, it should be an ‘accolade’ to be accepted at an ‘International’ not an automatic right.
      A general discussion followed with some members agreeing and some disagreeing with pre-selection.  Ian Bateman the Chairman of the Festival Committee invited people to Email him with their comments, so it can be fully discussed when the committee have their autopsy in the New Year.
   2. Maureen Albright advised the meeting that it is possible to organise a questionnaire via the RPS web site, and this may help to gauge peoples views on pre-selection.
   3. Edgar Gibbs advised the meeting that the ‘limited edition’ of the Group’s promotional CD given to him last year has proved very useful, and he thanked Keith Scott for producing it.

 

The President of the RPS Rosemary Wilman offered a vote of thanks to the Committee for their dedicated work over the past year.

 

The Chairman thanked everyone for attending and closed the meeting at 17.45